In some cases these may be recorded and/or transcribed. The council uses MS365 Teams to hold meetings.
See further details about how we define personal data and non-personal data. Therefore, anyone attending the recorded meeting may have aspects of their personal information recorded, if they actively participate or not.
chat within the meeting could also be captured in the meeting recording.your audio stream, if you choose to enable your audio device during the meeting this could include any opinions you contribute and anything you say about yourself.You can choose to put up a background in Microsoft Teams meetings to stop any additional pictures of your home being recorded Anything or anyone else that may be in the background could be recorded this could mean that if you have your picture or video image on screen or might include whatever you have in the background if you are working from home. your video stream (including images of yourself), if you choose to enable your video device during the meeting.The categories of personal information held in relation to recordings and transcriptions are for the most part personal information relating to participant identity, possibly including contact information, and their personal contributions to required business processes. Personal information recorded or transcribed in our MS365 Teams environment relates either to directly consenting participants in recorded meetings or to data where the council has an established legal basis for processing or explicit consent has been recorded for the business processing. our legal basis for collecting and sharing personal data.View the privacy and transparency information for all of the City of York Council (CYC). You need to read and be aware of this privacy notice if you attend an event, meeting, briefing, or training session where we use MS365 and also for when they may be recorded and/or transcribed, using MS365 (or other agreed media platform). Our data protection notification is registered with the Information Commissioner’s Office (ICO) – reference Z5809563. When we use your personal information, City of York Council (CYC) complies with data protection legislation, and is the registered ‘Controller’. We created this privacy notice in October 2021 and will keep it under review.
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